The RVCC Archives were developed to preserve items of historical value to the College and to provide a historical and chronological perspective of the college mission. They contain items pertaining to the academic, cultural, and governance growth of the institution, and to significant events that were sponsored by faculty, staff, students, administration, and campus groups such as the College Forum, College Foundation, academic committees, clubs, etc.
The Archives do not duplicate items that are the rightful responsibility of Academic Affairs or the registrar, such as student's records, course syllabi, schedules, etc., nor does it contain items of confidentiality, such as personnel records. All items in the Archives are available for public scrutiny.
The Archives may include items of a variety of physical formats, such as books, magazines, papers, photographs, video, audio, computer storage media, etc.
An item may be removed from the Archives if, in the opinion of the Archivist, it no longer meets the objectives of the College Archives. Items may also be removed or updated if they are contained in/on a dated storage format. In the event that items are withdrawn, they may be returned to the office from which they originated.
In accordance with established archival practice, the Archives are organized according to their office of provenance--the office or person that generated the document. Materials will be notated with their office of provenance and with the date received in the Archives. Newer materials will be filed in front of the other materials from the same office.
An attempt will be made to preserve these materials through out the life of the institution. Acid-free storage units, folders, etc. will be used to help preserve the documents. The use of the documents shall be restricted to further increase the life of the item. They are a "closed stacks" special collection.
The use of the Archives is limited to members of the College community, and to members of the public by appointment, during regular library hours. College users are strongly encouraged to schedule appointments to ensure someone is available to provide assistance.
Contact Janelle Bitter to schedule an appointment or request items. Original documents may not be removed from the Archives area, except for photocopying, scanning, or photographing in the library with permission. College faculty, staff, and administrators may sign out items to borrow. Requests for specific items must be made at least 24 hours in advance.
College Archives Policy updated 7/17/19 by Janelle Bitter