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Course Packs

Course Pack Instructions for Faculty

Copyright permission is required to put chapters, articles, charts, graphs, and images into printed course packs. The library will process the copyright permission requests, provided that complete citations for each item requested are submitted. To expedite requests, please fill out the appropriate request form either online or in the library.

You must meet these deadlines to ensure enough time to obtain copyright permission, send the course pack to the print shop, and for the bookstore to package the course pack:

Semester Deadline
Fall 1st week of June
Winter Session 1st week of October
Spring 1st week of November
Summer Session 1st week of March

It is strongly advised that students be required to purchase the course pack since the college will be paying for copyright royalties.


Steps for requesting a course pack:

  1. Contact the bookstore as soon as possible or when placing your book order to inform them you will be assigning a course pack. 
  2. Be sure to have all of the following information for each item in your request:
  • author of the original work
  • title of the original work
  • date of the original work
  • page numbers
  • ISBN (books) or ISSN (articles) if available
  • Course name, number, and section
  1. Complete the appropriate request form with full bibliographic information. Complete one form for each copyrighted item you will use in the course pack. These forms will be automatically submitted to Chad Peters, Public Services Coordinator.
  1. Wait for a response from the library. Obtaining copyright permission may take a couple of minutes or several weeks. As we receive responses from publishers, copyright owners, and the Copyright Clearance Center, we will send out emails regarding the course pack in order to keep you, the print shop, and the bookstore up-to-date. Emails will contain which requests have been granted permission, which requests have been denied permission, which requests have yet to be answered, and the cost for the granted permission requests. Cost is based on the current number of enrolled students in the course.
  2. Decide to make any changes. If you are uncomfortable with the cost of copyright royalty, you may ask to remove that particular work from the course pack. If you want to make any other changes, please do so at this time, provided that the deadline for requests has not passed. You may also decide to go ahead with the course pack without the unanswered requests included, depending on how soon the beginning of the semester is.
  3. Wait for final confirmation from the library detailing all items within the course pack and the final cost for each request regardless of whether you decided to make changes or not.
  4. Take a copy of the course pack to the print shop with the necessary graphics work order, detailing any specifications you would like and indicating that the course pack has copyrighted material. Allow 2 - 3 weeks for the print shop to print the course pack, and additional time for the bookstore to price, package, and display the course pack.

 

Permission is for one semester

Permission to use a copyrighted work in a course pack lasts for one semester only. Each semester the course pack is needed, new requests need to be submitted to the library. If the same course pack is needed for subsequent semester, request forms for the same items do not have to be filled out. Any changes to the course pack must be indicated when contacting the library, and request forms for additional items should be submitted.

 

Contact information

Please contact Chad Peters (x8224) if you would like to make a course pack, or if you have any questions regarding copyright and course packs for an upcoming course.